Microsoft Office 365 by EckoTango

Microsoft Office 365

Chapter 4

What Your Team Can Do with Office 365

This whole process might take only 15 minutes, but if you follow it regularly, you’ll get the work of the team done, celebrate some successes (which builds momentum), and help people feel like it was a good use of their time. Not bad for a little time in the cloud.

Broadcasting Presentations Online The online broadcasting capabilities of PowerPoint 2010 is another big change that was part of Office 2010. But now, as an Office 365 user, you have the benefit of broadcasting presentations live to your team and your clients—no matter where in the world they happen to be. You can simply prepare your presentation with PowerPoint Web App (available in Office 365) and then prepare it for presenting online. This involves creating a web link you send in an email to others so that they can view the presentation live in their web browser. One of the present limitations of this feature is that any audio or video you’ve added to the presentation won’t be visible over the web; but you can set up a conference call in addition to the presentation and talk your team members through it slide by slide.

Tip

Even people outside your team or those not using Office 365 or PowerPoint 2010 will be able to view the presentation if you send them the web link, so this is a good way to share product or service information with clients and customers even if they aren’t using Office 365.

WHAT MAKES A GREAT ONLINE BROADCAST? The most important thing to keep in mind about an online broadcast you’re p reparing is that you want your message—and your goal—to be as clear as possible. Here are a few ways you might use the broadcasting feature with your team:

You want to show everyone how to use the team site.

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You are sharing design options for your new product packaging.

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You want to share a presentation you plan to give at an upcoming company meeting.

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Microsoft Office 365

Articles inside

Changing Mail Views

Creating a New Message

Checking, Reading, and Responding to Your Mail

■ Checking and Managing Email

■ Introducing Outlook Web App

■ What’s Next

Saving and Sending Your Presentation

Mobile Editing for Your Presentation

■ Tweaking a PowerPoint Presentation on Your Phone

■ Reviewing and Updating Excel Data

Saving and Sending Worksheet Changes

Saving and Sending Your Edited Document

Making Simple Editing Changes

Working with the Worksheet

Editing a Word Document on Your Phone

Formatting Text

■ Last-Minute Word Editing on Your Mobile Device

■ Using the Office Hub on Your Windows Phone 7

■ How Will You Use Your Phone with Office 365?

■ Receiving and Sending Email on Your Phone

■ What’s Next

■ Working with OneNote Notebooks

Another Way to Co-author in Office 365

■ Reviewing and Editing Excel Worksheets

Editing in the Browser

■ Co-authoring with Office Web Apps

■ Choosing Your Tools

■ Working with an Existing File

Editing in Your Web Browser

Taking It to the Desktop

How Office Web Apps Work

■ Creating, Saving, and Closing a New File

Introducing Office Web Apps

■ A First Look at Office Web Apps

Stopping a Workflow

Editing Your Workflow

Completing a Workflow Task

Specifying Task Details

■ Creating a New Workflow

Setting Workflow States

■ Introducing Office 365 Workflows

Checking Out and Checking In Files

Viewing File Properties

Adding a New Column to the Document Library

Creating a New View for Your Document Library

■ Organizing Document Libraries

Modifying the Current View

Ordering Files in Your Document Library

Adding Documents

■ Creating a Document Library

■ Sharing Your Site

■ What’s Next

■ What Is a Document Library (and Where Is It)?

■ Adding Web Parts

■ Adding a New

Adding Text Styles

Editing Your Picture

■ Adding and Formatting Pictures

■ Changing the Text Layout of Your

■ Posting an Update

■ Choosing a Site Theme

■ Putting Some Thought into the Team Site Design

■ What’s Next

■ Creating and Modifying a Website

■ Broadcasting Presentations Online

■ Holding Online Meetings

■ Making Instant Contact with Team Members

■ Translating Content on the Fly

■ Sharing Calendars Securely

Creating a Space for Announcements

Displaying the Team Site

Working with Document Libraries

■ Creating a Shared Space

■ Starting with the End in Mind

■ What’s Next

Creating Service Requests

Checking System Status

Assigning User Permissions