Microsoft Office 365

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Chapter 6

Posting, Sharing, and Managing Files

FIGURE 6-11 You can easily view and edit file properties to rename, retitle, or delete the file.

Checking Out and Checking In Files When you’re working as part of a team and sharing a workspace, having a mechanism in place that ensures people are always working with the most recent versions of shared files is very important. SharePoint Online does this by enabling you to check files out, work on them, and then check them in so that other members of your team can continue the work. When you want to check a file out, follow these steps: 1. Select the check box of the file you want to check out. 2. In the Library Tools Documents tab, click Check Out in the Open & Check Out

group. 3. A popup box warns you that you’re about to check out the file. Select the Use

My Local Drafts Folder check box if you want to store the file in a folder used to s ynchronize it with your online files. 4. Click OK.

Turn static files into dynamic content formats.

Create a flipbook

Articles inside

Microsoft Office 365

Articles inside

Changing Mail Views

Creating a New Message

Checking, Reading, and Responding to Your Mail

■ Checking and Managing Email

■ Introducing Outlook Web App

■ What’s Next

Saving and Sending Your Presentation

Mobile Editing for Your Presentation

■ Tweaking a PowerPoint Presentation on Your Phone

■ Reviewing and Updating Excel Data

Saving and Sending Worksheet Changes

Saving and Sending Your Edited Document

Making Simple Editing Changes

Working with the Worksheet

Editing a Word Document on Your Phone

Formatting Text

■ Last-Minute Word Editing on Your Mobile Device

■ Using the Office Hub on Your Windows Phone 7

■ How Will You Use Your Phone with Office 365?

■ Receiving and Sending Email on Your Phone

■ What’s Next

■ Working with OneNote Notebooks

Another Way to Co-author in Office 365

■ Reviewing and Editing Excel Worksheets

Editing in the Browser

■ Co-authoring with Office Web Apps

■ Choosing Your Tools

■ Working with an Existing File

Editing in Your Web Browser

Taking It to the Desktop

How Office Web Apps Work

■ Creating, Saving, and Closing a New File

Introducing Office Web Apps

■ A First Look at Office Web Apps

Stopping a Workflow

Editing Your Workflow

Completing a Workflow Task

Specifying Task Details

■ Creating a New Workflow

Setting Workflow States

■ Introducing Office 365 Workflows

Checking Out and Checking In Files

Viewing File Properties

Adding a New Column to the Document Library

Creating a New View for Your Document Library

■ Organizing Document Libraries

Modifying the Current View

Ordering Files in Your Document Library

Adding Documents

■ Creating a Document Library

■ Sharing Your Site

■ What’s Next

■ What Is a Document Library (and Where Is It)?

■ Adding Web Parts

■ Adding a New

Adding Text Styles

Editing Your Picture

■ Adding and Formatting Pictures

■ Changing the Text Layout of Your

■ Posting an Update

■ Choosing a Site Theme

■ Putting Some Thought into the Team Site Design

■ What’s Next

■ Creating and Modifying a Website

■ Broadcasting Presentations Online

■ Holding Online Meetings

■ Making Instant Contact with Team Members

■ Translating Content on the Fly

■ Sharing Calendars Securely

Creating a Space for Announcements

Displaying the Team Site

Working with Document Libraries

■ Creating a Shared Space

■ Starting with the End in Mind

■ What’s Next

Creating Service Requests

Checking System Status

Assigning User Permissions