Microsoft Office 365 by EckoTango

Microsoft Office 365

Creating Your Office 365 Account

WHAT’S A MICROSOFT ONLINE SERVICES ID, ANYWAY? When you first visit www.Office365.com, you might think the site is asking for your Windows Live ID. However, if you try to sign in using that tried-and-true user name and password, you’ll get a rather unfriendly message: You are now required to sign in at Live.com or You are now required to sign in at MSN. What does that mean, and how does it get you into Office 365? The answer to the mystery is that your Microsoft Online Services ID and your Windows Live ID are two different things. To keep Office 365 secure (and paid for), site security is enforced by admitting only licensed users into the site. This means that the administrator of your Office 365 site needs to generate your Microsoft Online Services ID and password, and that’s done through the Microsoft Online Office Subscription website. If you don’t have a Microsoft Online Services ID, contact your administrator to get your ID and password so that you can get into your group’s Office 365 site.

You’ll notice also that whatever name you select, Microsoft adds “onmicrosoft.com” to the name you’ve chosen for your Office 365 account. You’ll also find that the URL for the public-facing website that is part of your account has “sharepoint.com” appended to it. These name additions won’t cause you any problem, but make a note of them so that you remember how to get into your team site and find your website easily later.

A Look Around the Office 365 Home Page After you enter the necessary Microsoft Online Services ID (or create a new account), you are presented with the Office 365 Home page. The Office 365 Home page has a minimalist design, offering you primary site choices across the top (Home, Outlook, and Team Site—plus Administrator if you’re, well, the administrator). As Figure 2-2 shows, on the left side of the screen, you see categories that introduce you to the overall process and then to each of the primary Office 365 services:

Start here walks new users through the simple tasks involved in setting up Office

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365 for everyday use. New users learn how to set up their computers, and learn about the basics of Office 365. Users who will serve as administrators for the site can go to the Admin page and add new users to the account.

Outlook is short for Outlook Web App, the familiar web version of Office 2010.

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You can use Outlook to check and send email, schedule appointments and tasks, and set up email and calendar options.

Chapter 2

Microsoft Office 365

Articles inside

Changing Mail Views

Creating a New Message

Checking, Reading, and Responding to Your Mail

■ Checking and Managing Email

■ Introducing Outlook Web App

■ What’s Next

Saving and Sending Your Presentation

Mobile Editing for Your Presentation

■ Tweaking a PowerPoint Presentation on Your Phone

■ Reviewing and Updating Excel Data

Saving and Sending Worksheet Changes

Saving and Sending Your Edited Document

Making Simple Editing Changes

Working with the Worksheet

Editing a Word Document on Your Phone

Formatting Text

■ Last-Minute Word Editing on Your Mobile Device

■ Using the Office Hub on Your Windows Phone 7

■ How Will You Use Your Phone with Office 365?

■ Receiving and Sending Email on Your Phone

■ What’s Next

■ Working with OneNote Notebooks

Another Way to Co-author in Office 365

■ Reviewing and Editing Excel Worksheets

Editing in the Browser

■ Co-authoring with Office Web Apps

■ Choosing Your Tools

■ Working with an Existing File

Editing in Your Web Browser

Taking It to the Desktop

How Office Web Apps Work

■ Creating, Saving, and Closing a New File

Introducing Office Web Apps

■ A First Look at Office Web Apps

Stopping a Workflow

Editing Your Workflow

Completing a Workflow Task

Specifying Task Details

■ Creating a New Workflow

Setting Workflow States

■ Introducing Office 365 Workflows

Checking Out and Checking In Files

Viewing File Properties

Adding a New Column to the Document Library

Creating a New View for Your Document Library

■ Organizing Document Libraries

Modifying the Current View

Ordering Files in Your Document Library

Adding Documents

■ Creating a Document Library

■ Sharing Your Site

■ What’s Next

■ What Is a Document Library (and Where Is It)?

■ Adding Web Parts

■ Adding a New

Adding Text Styles

Editing Your Picture

■ Adding and Formatting Pictures

■ Changing the Text Layout of Your

■ Posting an Update

■ Choosing a Site Theme

■ Putting Some Thought into the Team Site Design

■ What’s Next

■ Creating and Modifying a Website

■ Broadcasting Presentations Online

■ Holding Online Meetings

■ Making Instant Contact with Team Members

■ Translating Content on the Fly

■ Sharing Calendars Securely

Creating a Space for Announcements

Displaying the Team Site

Working with Document Libraries

■ Creating a Shared Space

■ Starting with the End in Mind

■ What’s Next

Creating Service Requests

Checking System Status

Assigning User Permissions